Job Description

Primary Purpose and Scope of the Job (Job Role)- 

• To give an oversight role on all company finances & administration, putting in place controls to safeguard company assets and ensure all statutory obligations are followed to the letter.
• To ensure all audits both internal & external are fully supported by answering all queries raised and availing any kind of required documents for an audit to be concluded within the required timelines.
• To ensure all the books of account are accurately updated on a timely basis.
• Partner with senior leadership to drive strategic decision-making and operations. 

Responsibilities

Finance Management

• Prepare and present financial reports in an accurate and timely manner. Clearly communicate monthly, quarterly, and annual financial statements.
• Coordinate and lead the annual and statutory compliance audit process.
• Contribute to the annual budgeting and planning process, monitor performance, and report material variances to the senior management.
• Manage the organization cash flow and forecast
• Prepare and process monthly payroll ensuring accurate and timely payments.
• Manage and coordinate all finance department processes which include timely vendor invoicing, reconciliation and payments, Bank and GL reconciliations, Customer collections, and reconciliation.
• Approval and posting of expenses, ensuring allocation to the correct general ledger. 
• Manage bank accounts and monitor transactions and reconciliation, ensuring timely, complete, and accurate posting.
• Manage purchase price variance and report on the impact of variable purchase costs for raw materials
• Manage production variances and report daily, weekly and monthly
• Oversee complete and accurate stock takes and analysis of variances in compliance with all stock take procedures.
• Review and approve all vouchers, petty cash disbursements, and reconciliation thereof
• Ensure financial data security and integrity.
• Effectively communicate and present the critical financial matters to management
• Contribute to efficient and effective supply chain management.

Administration

• Work closely and transparently with all external partners including vendors, credit customers, and banks
• Work closely with senior leadership to proactively mitigate financial and legal risks to the organization
• Ensure processes are consistent with standard operating procedures, governance structures, and accounting principles.
• Oversee administrative functions to ensure compliance with county and state regulations/licenses 
• Participate in recruitment processes of finance staff and general administration of all Java House UG Staff.
• Talent and people management in the finance department
• Other finance & administration duties as they arise.

Skills and Qualifications

• Bachelor of Commerce (Accounting & Finance) from a reputable university.
• CPA (K) or ACCA Finalist.
• 5  years and above in a similar position, preferably in the Hospitality or FMCG industry
• Registered with recognized accounting professional body
• Certificate in Anti-bribery
• Certificate in Anti-corruption
• Certificate in competition compliance
• Corporate financial reporting.
• Taxation & other regulations
• Risk management.
• Business acumen
• Analytical skills
• Technical skills in excel and PowerPoint
• Results and execution driven
• Resilient and energetic
• Team player and leadership skills
• Decisive and risk pragmatically
• Attention to detail